1.0

Minutes of previous meeting

Minutes were read and agreed.  Howard requested that all future agenda items are to be forwarded to him before the next meeting.

No AOB if at all possible.

1.1

Matters arising from previous minutes

Howard went through previous minutes in detail for benefit of new attendees.

2.0

2.1

SECRETARY’S REPORT

Correspondence for the Month.

Mini-Soccer – Coaching courses are being arranged by Hunts FA.

Football Development Book – Andy Taylor has a copy – each team should hold a copy.

Fordham – Fordham Football Club has written a letter regarding fixture congestion at the end of the season and is asking for other clubs to support them.  Wendy will reply supporting this.

Cambs League Meeting – 17.03.2003 at 7.30pm will be fined if not attended.  Howard and Wendy to attend.

Groundsman’s Evening with Alan Ferguson of Ipswich Town. Matt and Mike to attend – 12^th March 2003 at Cambs FA headquaters.

First Aid Course – The fist aid course for tomorrow (Monday 10^th Feb) has been cancelled.  New dates are:  26/02/2003 and 10/03/2003 at Hunts or 25/03/2003 at Cambs.  Rob to attend and one other – TBA.

Hemingford have submitted a seven-day approach for Stephen Wood.

End of Season Fixtures – Many home fixtures in April with most of the reserve fixtures involving promotion possibilities. One “double header” too.  Matt and Howard to attend a meeting with the Cricket Club – hand over date to be discussed.

WF

HF/WF

MP

RW

MP/HF

2.2

RESERVE TEAM MANAGEMENT

Alan Cullum has resigned as Manager of the Reserve Team.  The door is still open for his return and it is hoped he will become involved with the club once again in whatever capacity he chooses.  In the meantime, Rob Worrall has agreed to manage the team until the end of the season with the help of Simon Oxborough and Dave Smith.  Rob is happy that the three of them will do a good job.

Rob would like to get Alan involved should he wish to return and the committee thanked him for all his hard work and commitment in the past and wishes him well.

2.3

CHARTER STANDARD

There has been a change – it has now been split into three sections: (1) Adult Section (once we have qualified first aiders we are able to apply), (2) Youth Section which needs demonstration of:  Management, Child Protection and Qualified Coaches and the third section (3) Community Club which involves having over five teams.  Forms can be obtained from Wendy.   

2.4

TRACKSUITS

Matt announced that they are on their way!  A list is needed from Duffy – Wendy to follow up.

WF

2.5

COLTS SIDE

Mark Spavins has volunteered to Manage the Colts, which was all in favour of those present.

Howard said that out of the two leagues (Hunts & Cambs) he favours the Cambs league.  Mark and Wendy to liase and contact The Cambs Colts League re admission.

MS

MS/WF

3.0

TREASURER’S REPORT

Howard announced the accounts as of 22^nd January 2003 they are in line with where we were this time last year.  There is some monies to be banked, which includes: £500 raised by Andy Taylor for tracksuits for mini soccer, £650 Gravely Garage (Track Suit sponsorship), £150 Cole Builders (Sponsorship) and club memebership fees (100 club).

New contacts are needed both for player and match sponsors.

There are still some players without sponsors – Steve Chamberlain, Carl Harker; Demos Harris, Chopper, Mark Bak – (Matt to let Wendy know about Mark’s sponsor) and Simon Oxborough – Howard to sponsor him. 

Howard will also speak to Sue Noades regarding the Lottery Act returns sheet.

Match Day receipts – Howard asked if everyone can use the same form – one was issued to Andy Oxborough.

MP

HF

ALL

ALL

HF

4.0

PRESS/SOCIAL SECTRTARY’S REPORT

Nothing has been planned as yet other than the end of season presentation night.

Mini-Soccer representatives voiced a few ideas such as:

Ø       End of season fun day including Dad’s football

Ø       BBQ

Ø       Fun Day

Ø       Raffle

Ø       Awards Party

Ø       Car Boot Sale

To be discussed in conjunction with the Rec. Ground.

4.1

TROPHIES

Pictures from the Pub have gone.  Trophies are in Howard’s possession.  Howard will donate a trophy cabinet.  Rob and Matt to look at the current trophies with view to replacing with new ones as some are very old and in poor condition.  Trophy review required in plenty of time for Presentation Evening.

HF/MP/RW

5.0

TEAM MANAGER’S REPORTS

Matt reported that they have had two good wins.

Rob reported that they are off to a good start.

6.0

KIT MANAGER’S REPORT

Matt has had the kit returned and will have a look at it.  The first aid bag from the first team will go to the reserves.  Water bottles are needed.  Matt will forward a list to Howard of what is needed.

MP

7.0

RECREATION GROUND

Handover date is 1^st April a meeting is needed with the Cricket Club, after their AGM, Monday 17^th February.

Ground Aeration – this can be done, but not at the moment – dry and windy conditions are needed.  This can be done at a cost of approx. £500 to do the whole ground.  Mike Arthur is aware of this.

The committee agreed that they would like to support this financially and feels that a discussion is needed with the Rec. Ground.  This is possibly something that can be discussed at the meeting with Alan Ferguson.  (Cambs FA Groundsman course).

Howard reported that the rec. ground advised costs for 2003/4 would be £1200 - needed to cover costs such as Water Rates, electricity, gas and maintenance, both internally and externally.  Howard acknowledged that Mike carried out a great job – unpaid and Howard would like to encourage financial responsibility across the board.  Finances need to be discussed and this meeting needs to be used positively.  Could the Parish Council also be involved as this benefits the entire village?

8.0

FUNDRAISING

The question was raised “Is the 100 Club a fundraiser or a membership fee”?  As rules currently stand if someone is a member of the football club, they must pay into the 100 club.  If anyone wishes these rules to be changed, then it must be raised at the AGM.

9.0

PROGRAMME PRODUCTION

Request for match reports from mini soccer to be included in the Programme.

10.0

MINI SOCCER

All seems to be going well.  The Under 8’s wives and mother’s do a great job with the tea’s etc.

McDonald’s are sponsoring the kids – is there a possibility of getting this in the programme?

Training has had to be split into two time slots on a Monday evening due to the number of participants.

It was acknowledged that Mini-Soccer need a separate meeting to discuss issues further.

11.0

A.O.B.

Fundraising is needed.  Race night to be resurrected?

Social evening? Eat “N” Bowl?

Football scratch cards – Mini soccer expressed an interest in these – Howard to pass on to Mini-soccer.

Bonus Ball – Mini-Soccer also expressed an interest.

MP

AO

HF