1.0

Minutes of previous meeting

 Minutes were read and agreed and the following notes made:

1.1

Matters arising from previous minutes

                      i.            Cambs Colts FA to advise of meeting date sometime during May.

                    ii.            Sunday Team – Matt to advise when applications for entry into the Hunts league have to be submitted.

MP

HF

2.0

2.1

SECRETARY’S REPORT

Correspondence for the Month.

 ·                 Rec. Ground to be advised of the date the Kershaw League commences.

·                 Challenge Match being held on 8^th May at Soham Town Kershaw A v Kershaw B.

·                 Hunts Cup Final for the Under 13’s – 24^th April 2003. Posters advertising the match to be displayed around the village. Activities for the evening to be arranged with the Rec. Ground Committee.

·                 Cheque received from West Wratting to the amount of £50..00 against an invoice total of £89.00. Matter to be addressed with WW and Cambs FA.

·                 Football Affinities Club – Details of possible savings to club members who take up this scheme plus the commission paid to the club was discussed.  Wendy to look into further.

WF

WF

HF

WF

2.2

CHARTER STANDARD

 This has been applied for at Adult level.

2.4

END OF SEASON FIXTURES

2.5

AGM

Notification – The AGM will be held in the Pavilion on 11^th May 2003 at 7.00pm. Notice to be displayed advertising such.

 Rule Changes – Notification of proposed rule changes to be submitted to the Secretary at least two weeks prior to the AGM date.

 Andy and Matt would both like a copy of the rulebook.

WF

WF

3.0

3.1

3.2

3.3

3.4

TREASURER’S REPORT

Monthly Update – Howard gave a statement of accounts – current bank statement showing £5550.91. This figure does not take into account £450.00 paid on behalf of Mini Soccer therefore actual monies in the bank will be approx £5K.

Rec. Ground Fee – The fee for season 2003/04 is £1300, which includes the Mini Soccer and is to be paid at the beginning of June. It was unanimously agreed that Mini Soccer are expected to contribute £400.00 towards this fee. Invoice to be raised.

 Mini Soccer Finances – Sue Noades is to present Mini Soccer finances at the next meeting. With their fund raising efforts and signing on fees etc then Mini Soccer are now in a position to be financially independent to the Football Club. £100.00 has been received as a contribution towards season 2002/03 rec ground fees.

 Monies Owed – Wendy proposed to the committee that with effect from the end of the current season any person owing money to the club would be sent an invoice of the outstanding amount, and be given 21 days to make the payment.  If they failed to pay this amount, they would not be allowed to play for GPFC and a report will be sent to Hunts FA, which in effect will prevent them playing any organised football in the UK (inc the Armed Forces). The committee unanimously agreed with this course of action.  Team Managers to inform likely offenders.

HF

MP/RW

4.0

 4.1

PRESS/SOCIAL SECTRTARY’S REPORT

 Presentation Night – The Pagoda Club has been booked for 31^st May.  There are 60 places available and the cost will be £10 per person.  Helen to design tickets.

 Trophy Winners – This needs to be decided by the end of the month.  Helen to design voting forms and collate information.

HB

HB

5.0

TEAM MANAGER’S REPORTS

 Matt had nothing to report.

Howard read out e-mail from Rob Worrall.

6.0

KIT MANAGER’S REPORT

 Nothing to report.

7.0

7.1

 7.2

 7.3

RECREATION GROUND

Security – The garage was broken into over the weekend. Everyone asked to be ultra careful and ensure all doors are locked and bolted after use. 

 Hand over responsibilities – Date of handover is 27^th April – the pavilion will need to be cleared and cleaned after the match on 26^th April.  Workforce to be organised.

 Railtrack – There have been concerns regarding the fence between the railway and the field – PC English is aware of this and was going to approach Railtrack.

 Bookings – Lyn Daniels holds a diary of all bookings of the Rec. Ground.  Wendy to let Lyn know of all fixtures for the coming season.  Managers to let Lyn know of training dates.

ALL

WF

MP

RW

8.0

FUNDRAISING – Plans for 2003/2004

Next season needs to be organised.

9.0

PROGRAMME PRODUCTION

 To be brought to next meeting – Rob Worrall’s input is required.

10.0

MINI SOCCER

11.0

A.O.B.

 Simon asked about the possibility of starting up an A side – this was discussed.  Matt and Simon to look into and bring details of this and the starting up of a Sunday League to the next meeting.

SO

MP